When I started building Carla Morales VA, I spent a lot of time researching virtual assistant (VA) companies in Canada. I wanted to see who’s doing things right, where clients were happiest, and what services are growing fastest.
If you’re looking for “virtual assistant companies Canada,” or “best virtual assistant companies,” this post is for you. I’ll walk through my top 10 VA companies you should know in 2025 — what makes each one stand out, plus insights for what to look for (especially if you’re based in Ottawa, Toronto, or anywhere in Ontario / Quebec).
What I Look for in a Great Virtual Assistant Company
Before getting into the list, here are a few criteria I used. These are things I believe make a VA company truly top-tier:
- Reliability & communication — You need someone you can trust with deadlines and follow-ups.
- Bilingual support (English & French) — Especially important in many parts of Canada.
- Range of services — From admin & calendar management to content, social media, bookkeeping, etc.
- Transparent pricing + flexible plans — Pay-as-you-go, packages, hourly, etc.
- Local familiarity — Understanding business culture in Canada, particularly in cities like Ottawa, Montreal, Toronto, etc.
How These Compare For Ottawa, Toronto & Quebec-language Areas
Because you asked about places like Ottawa, Montreal, and Toronto (and also smaller towns in Quebec & Ontario), here are some specific thoughts for choosing in those regions:
- Bilingual is a must: In Montreal, Laval, Mirabel, and many other parts of Quebec, French support isn’t optional — it’s essential. Some of these companies offer bilingual VAs; others might require more negotiation or paying extra.
- Proximity & timezone considerations: If you need someone who can attend local meetings, or align with Eastern Time, working with a VA service that’s at least in Canada or nearby helps.
- Local business knowledge: Knowing Canadian vs U.S. business norms, tax/regulation expectations, customer expectations, etc., can make a difference. Some of these providers are international; others are Canada-centric.
What You Should Ask / Look for When Picking a VA Company
When you evaluate one of these companies (or others), I recommend getting answers to:
- What is their bilingual capability? English + French? What level?
- How is the onboarding process? Do they provide training, tools, and communication support so you don’t lose time teaching?
- Dedicated assistant or rotating? Do you always get the same person, or will your tasks bounce between different people?
- Pricing structure: Hourly, packages, minimums, cancellation policy.
- Security & confidentiality: What tools they use; how they handle data; any NDAs.
- Reviews and references: Particularly in your area or for businesses like yours.
My Take: Why I Position Carla Morales VA Differently (and How You Might Pick Us)
Because I’ve done this market research first-hand, I built Carla Morales VA with some of the gaps I saw in mind:
- I ensure consistent support rather than bouncing between freelancers.
- I offer bilingual service when needed (English & French).
- My pricing is transparent and I offer flexible arrangements.
- I’m focused on places like Ottawa, Montreal, Toronto, etc., so local business culture, expectations, and communication norms are built in.
If one of the things you want most is peace of mind that someone understands your market, your schedule, and (if applicable) your need for bilingual work — that’s where I believe I shine.
Final Thoughts
If you’ve been searching: “Best virtual assistant companies,” “virtual assistant companies near Ottawa,” “virtual assistant near me,” or similar, you now have a solid list of 10 to explore.
Take some time to compare exactly what tasks you need help with, pick the companies that align on bilingualism, pricing, and consistency, and then start with a trial if possible.